There are four key barriers to communication: process barriers, personal barriers, physical barriers, and semantic barriers

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There are four key barriers to communication: process barriers, personal barriers, physical barriers, and semantic barriers.

ANSWER

Effective communication is essential in an organization. In business, effective communication helps improve the working relationship between employees and consequently improves employee morale and productivity (Namhata & Patnaik, 2019). A good business manager will endeavor to ensure that communication channels are favorable to people working with/ under him/ her. There are however, many barriers that communication has to contend with. The barriers are: process barriers, personal barriers, physical as well as semantic barriers. 

How as a manager I can overcome the barriers

To overcome process barriers as a manager, I will only need to communicate what is required to avoid being quoted out of context. It is also essential to use a language that everyone can understand, which can also be achieved by being aware of cultural differences. In case of any questions, I need to be open-minded and think critically. Personal barriers, on the other hand, can be overcome by using simple words that can help adequately convey a message (Namhata & Patnaik, 2019). It is also essential to be a good listener and only seek to criticize when necessary positively.

Physical barriers are those natural or environmental conditions that prevent effective communication. Such barriers can be overcome by first identifying the source of any possible barrier, such as noise. Second is to make the environment conducive by removing any physical obstacles such as tables or noisy objects. If it is written, the message sender should avoid the use of complicated texts.

Semantic barriers, on the other hand, refer to symbolic obstacles that may distort the message being such that it is not delivered as intended. It can, however, be overcome by the message sender using words that are precise and exact, and they also carry the same meaning for the receiver in the given context (Galli, 2019). The terms being used should be contextualized to retain the sense to the message receiver.

References

Galli, B. J. (2019). Barriers to effective communication and stakeholder management in project environments and how to overcome these barriers. International Journal of Applied Logistics (IJAL), 9(2), 39-57.

Namhata, R., & Patnaik, P. (2019). The ‘verticals’, ‘horizontals’, and ‘diagonals’ in organisational communication: Developing models to mitigate communication barriers through social media applications. In Digital Business (pp. 343-373).

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